Inservice+Sept.+28th

> If there was no parent request to see a deceased pupil’s file, the file would still have to be kept for a minimum 10 years.
 * INSERVICE SEPT. 28TH**
 * 1) If a child is deceased, their pupil file should be handled in the same manner as if they were still living. The school is obligated to keep the file for a minimum of 10 years after the child ceases to attend the school (no matter what the reason for no longer attending)(see pg. 28 of the //Manitoba Pupil File Guidelines)//. The parents of the child could ask to view the file, and could ask for copies of what is in the file (the same as if the child were alive), but the school needs to keep the original. The parents would not have to apply for access to the file under FIPPA.
 * 1) The guidelines only require schools to transfer pupil files from one school to another (and not to Adult Ed. programs) (see S.29(3) of M.R 468/88, //The Education Administration Miscellaneous Provisions Regulation)//. If a school receives a request from an Adult Ed. program for a pupil file, the school could forward a copy of the file (but would have to retain the original for a minimum of 10 years) only if the age of majority pupil gave written consent to do so (see pg. 22 of the //Manitoba Pupil File Guidelines// and S. 44(1(b) of //The Freedom of Information and Protection of Privacy Act)//. If no consent was received from the pupil, the school could not release the information, regardless of whether the Adult Ed. program is within the same school division, or outside of that division.
 * 2) Penny Smith, Associate Executive Director of Child and Family All Nations Coordinated Response (ANCR) in reference to the direction in our region that suicidal ideation/risk was to be reported to CFS prior to contact with parents. As this is a health issue, counsellors in their assessment clarify with their client many factors and unless parent contact is indicated as a risk factor, we still work with parents – providing them support options (family doctor, mental health, hospitalization). It is not considered a reportable Child Protection Issue (unless it becomes a child protection issue as part of the assessment or follow-up).
 * 3) In Part II of the CFS Act (Services to Families), there is a section on Services to minor parent, Information to minor parents. Section 9.4 indicates the reporting of birth of child to an unmarried child. This includes ‘during pregnancy’. These referrals usually come from the medical institution, but referral can be made as support for the teen mother, once she has determined her options. It is not ‘reportable’ as a protection issue (unless it is), it is communicated to arrange an assessment and determine any needs.